- 5 min read

Everything You Need to Know About Renting Tents for Parties

img of Everything You Need to Know About Renting Tents for Parties

Are you planning a party and considering renting a tent? Renting a tent for your party can provide a comfortable and stylish outdoor space for your guests, no matter the weather. In this comprehensive guide, we’ll cover everything you need to know about rental tents for party, from sizing to styles and more.

Why Rent a Tent for Your Party?

There are many reasons why you might want to rent a tent for your party:

  1. Weather protection: A tent can provide shelter from rain, wind, and sun, ensuring that your party can go on no matter the weather.
  2. Comfort: Tents can be equipped with heating or cooling systems, making them comfortable for guests in any season.
  3. Style: Tents come in a variety of styles and can be decorated to match your party theme.
  4. Flexibility: Renting a tent allows you to host your party almost anywhere, from your backyard to a park or beach.

Sizing Your Rental Tent

One of the most important considerations when renting a tent for your party is size. You’ll want to ensure that your tent is large enough to comfortably accommodate all of your guests, as well as any tables, chairs, and other furniture you plan to include.

Here are some general guidelines for tent sizing:

  • 10x10 tent: Comfortably seats 10-12 people
  • 20x20 tent: Comfortably seats 30-40 people
  • 30x30 tent: Comfortably seats 60-80 people
  • 40x40 tent: Comfortably seats 100-150 people

Keep in mind that these are just general guidelines, and you’ll want to consider other factors such as the layout of your tent and any additional space needed for food tables, a dance floor, or other activities.

Types of Rental Tents

There are several types of rental tents available, each with its own unique features and benefits:

Pole Tents

Pole tents are the most traditional style of tent and are supported by center poles and perimeter poles. They offer a classic, elegant look and are a popular choice for weddings and other formal events. Pole tents require staking into the ground, so they are best suited for outdoor locations with grass or soft soil.

Frame Tents

Frame tents are supported by a metal frame and do not require center poles, providing a more open and unobstructed interior space. They can be set up on almost any surface, including concrete or asphalt, making them a versatile choice for a variety of locations. Frame tents are available in a range of sizes and can be equipped with side walls for added weather protection.

Sailcloth Tents

Sailcloth tents are made from a lightweight, translucent fabric that allows natural light to filter through, creating a bright and airy atmosphere. They are supported by center poles and offer a romantic, bohemian look that is perfect for outdoor weddings and events.

Clear-Top Tents

Clear-top tents feature a transparent roof made from vinyl or other clear material, allowing guests to enjoy the beauty of the outdoors while still being protected from the elements. They are a stunning choice for evening events, as they allow guests to view the stars and night sky.

Additional Rental Options

In addition to the tent itself, there are several other rental options to consider:

  • Flooring: Tent flooring can provide a stable, level surface for your guests and can be especially important if your event is taking place on grass or uneven ground.
  • Lighting: Proper lighting is essential for creating ambiance and ensuring that your guests can see and move around safely. Options include string lights, chandeliers, and uplighting.
  • Climate Control: If you’re hosting your event in a location with extreme temperatures, you may want to consider renting heating or cooling units to keep your guests comfortable.
  • Furniture: Many tent rental companies also offer tables, chairs, and other furniture for rent, making it easy to create a cohesive look for your event.

Choosing a Rental Company

When selecting a rental company for your party tent, there are several factors to consider:

  • Experience: Look for a company with a proven track record of success and experience with events similar to yours.
  • Selection: Choose a company that offers a wide range of tent styles and sizes to ensure that you can find the perfect fit for your event.
  • Additional Services: Consider whether the company offers additional rental items such as flooring, lighting, and furniture, as well as setup and breakdown services.
  • Customer Service: Look for a company with responsive and helpful customer service to ensure that your rental experience is as smooth and stress-free as possible.

Setting Up Your Rental Tent

Once you’ve selected your rental tent and additional options, it’s time to start planning for setup. Here are some key considerations:

  • Location: Choose a level, open area for your tent that is large enough to accommodate the size of your tent and any additional space needed for anchoring and staking.
  • Permits: Depending on your location and the size of your tent, you may need to obtain permits from your local government or homeowners association.
  • Utilities: Consider whether you’ll need access to electricity, water, or other utilities for your tent and make arrangements accordingly.
  • Timeline: Work with your rental company to determine a timeline for setup and breakdown, and ensure that you have adequate time for decorating and other preparations.

Decorating Your Rental Tent

Decorating your rental tent is a fun way to customize your party space and create a festive atmosphere. Here are some ideas:

  • Lighting: String lights, paper lanterns, and chandeliers can all help create a warm and inviting ambiance in your tent.
  • Draping: Adding fabric draping to the walls and ceiling of your tent can help soften the space and create a more luxurious feel.
  • Floral arrangements: Incorporate floral arrangements into your table settings and other decor elements for a fresh and natural touch.
  • Thematic elements: Consider incorporating elements that tie into your party theme, such as colors, patterns, or thematic props.


Renting a tent for your party can provide a comfortable and stylish outdoor space for your guests, no matter the weather. By considering factors such as size, style, and additional rental options, you can create a customized party space that perfectly fits your needs and budget. With the right rental company and a little bit of planning, your tented party is sure to be a success!

The Best Wedding Content

Curated and delivered to your inbox. One weekly e-mail featuring the best content for couples and wedding professionals.

Subscribe Now